RESULT ENTRY PRIMARY 

Guidelines for Result Input and Examination Records

Dear Staff Members,

To maintain the accuracy, integrity, and professionalism of our school’s academic records, all teachers are required to follow these instructions strictly when inputting examination results into our management system.

1. Accuracy of Student Information

• Student Names: Ensure that student names are typed exactly as they appear in the official school register. Avoid nicknames or abbreviations.

• Student ID/Serial Number: Verify that the score you are entering corresponds correctly to the student’s specific ID or serial number to prevent mixing up records.

2. Data Entry Procedures

• Double-Check Entries: Before saving or submitting any record, perform a "double-check" of the scores against your handwritten marking scripts.

• Score Integrity: Ensure that the marks entered for each subject match the specific Continuous Assessment (C.A.) or Examination marks correctly.

• No Blank Fields: Every student must have an entry. If a student was absent for an exam, please mark it as "ABS" (Absent) rather than leaving the cell empty or putting a zero (unless they actually scored zero).

3. Formatting and Consistency

• Decimal Places: If your spreadsheet requires decimal points (e.g., 85.5), ensure consistency across the entire column.

• File Naming: If you are working on separate files before final consolidation, save your files with clear naming conventions: Subject_Class_Term_Year (e.g., Mathematics_Primary3_3rdTerm_2026).

4. Security and Confidentiality

• Authorized Access: Remember that student records are confidential. Do not share your login credentials for the portal or the management system with unauthorized personnel or students.

• Log Out: Always log out of the system after completing your task, especially when using shared tablets or computers.

5. Deadlines

• Timely Submission: All results must be uploaded/submitted on or before the deadline set by the management. Late submissions disrupt the preparation of report cards.

Important Note: Any discrepancies found after the final submission will be the responsibility of the subject teacher. If you encounter any technical difficulties while inputting data, please report them to the Admin Office immediately.

Thank you for your dedication to maintaining high standards at Ahfad Assahaba Integrated College.

Management